Building out the HOA Database is a massive project, one that is extremely labor intensive and time intensive. The one factor that differentiates our HOA Database from other HOA/COA directories is that we verify the accuracy of the entries through title examinations and other resources. If we are uncertain whether any HOA applies to a particular subdivision, or if we are uncertain whether an association applies to a particular subdivision or condominium, or if we are uncertain whether there are additional associations that may apply to the subdivision or condominium being searched, we will clearly indicate that in a status field entitled "Multiple". This is where you, our HOA Database users, can be of invaluable assistance to us.
We have made the decision to provide the HOA Database to you at no cost. In exchange, we are asking you to help us build it out. At the moment, we have about three million Florida properties covered in the HOA Database. However, there is still a long way to go before this HOA Database is comprehensive.
We have focused on the larger condominiums, subdivisions and projects. So, your HOA searches will return positive results in excess of the percentage of properties in the database. However, our ultimate goal is to have every search request return a positive result. Again, to reach that goal, we are asking for your assistance.
You can assist us in the following ways:
- When you perform a search and get a return indicating no entry in our database for your property, please provide whatever information you can about whether any HOA affects that property; and if there is one or more, please provide whatever information you can to assist us in this effort.
- If your search returns inaccurate information, please provide the correct information, so we can update the database and make the entry as accurate as possible. Examples of this kind of assistance would be: an incorrect HOA assigned to a particular subdivision/condominium; incorrect spelling of the association; incorrect recording information for an HOA Declaration of Covenants; incorrect contact information for the association; an incorrect management company assigned to the HOA (or incorrect contact information for that management company); or incomplete or inaccurate notes associated with the HOA entry.
- If your search returns incomplete information, please provide the additional information, so we can update the database and make the entry as accurate as possible. Examples of this kind of assistance would be: confirmation that we have captured all associations that affect a particular subdivision/condominium when the database indicates "Unknown"; an additional HOA not reflected for the entry; recording information for an HOA Declaration of Covenants; a management company for an HOA not reflected in the database; or an explanatory note that would be of benefit to future users.
Providing the information to supplement the database is easy. Simply click on the "Feedback
" tab in the HOA Database, fill in the appropriate fields and click "Send".
To help you see how simple it is to assist us in building out the HOA Database, take a look at the following sample submissions by HOA Database users: (Click on the link for full information)
- Feedback regarding a subdivision where we had no entry. The contributor is advising us of the subdivision as well as indicating that there are no associations affecting that subdivision.
- Feedback regarding another subdivision where we had no entry. The contributor is advising us of the subdivision as well as indicating the name of the HOA affecting the property, the recording information for the Declaration of Covenants, and an indication that there is only one HOA affecting this subdivision.
- Feedback confirming that our database entry is correct, so we can change the "Unknown" to either "Yes" or "No" for the "Multiple" field.
(NOTE: The "Multiple" field is an indication whether there are multiple HOAs affecting a particular subdivision/condominium. If the subdivision has no HOA, or if the subdivision/condominium only has one HOA or COA affecting it, we indicate by saying “No.” If there is more than one association affecting a subdivision or condominium, we indicate such by saying “Yes.” If, however, we are uncertain whether our database entry is correct, or whether there may be associations affecting the subdivision/condominium we are not aware of, we indicate such by saying “Unknown.”
- Feedback to correct a typographical error in a database entry.
- Feedback to indicate that although we have one subdivision in a phase project in the database, one or more other phases have not yet been entered.
Please help us build and maintain the most accurate database for Florida properties available anywhere by providing feedback as you use the HOA Database. We thank you in advance for assisting us in this effort.